Take Charge! Data Manager

Oklahoma State Department of Health
November 21, 2020
Job Type



The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries.
OSDH is seeking a full time Take Charge! Data Manager providing support to Center for Chronic Disease, Prevention, & Health Promotion. This is an unclassified position (PIN 34002146) in state government, located in Oklahoma City. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $53,847 based on education and experience.
Position Description:
The principal purpose of the position is to provide high quality data management for the Take Charge! program and other cancer related programs. The position is responsible for the maintenance of program data, preparations of reports, analysis of data, reporting of data to funding sources, and the modification of data collection tools to fit the system of data collection and tracking. This position is responsible to ensure the availability of high quality data for program planning, quality assurance, and evaluation. The data manager will provide data for epidemiologic analysis as well as programmatic evaluation activities and perform applicable data linkages.
Duties include, but are not limited to:
Ensure complete and accurate breast, cervical and other cancer program data is in a standardized record format to be submitted to CDC and that adheres to other funding source guidelines, twice a year according to required submission schedule. Prepare feedback reports for the CDC data calls, and respond to any data action items. Enter, compile, maintain, edit and review breast, cervical, and other cancer related forms and data for accuracy and completeness. Perform ongoing maintenance and review of breast, cervical, and other cancer data and programs, identify problems and develop appropriate solutions.
Collect and report to CDC required baseline and annual clinic data, including breast and cervical cancer screening rates, from partner health system clinics where the program is implementing evidence based interventions (EBIs).
Participate in overall grant writing and lead data management aspects of grant deliverables in collaboration with Take Charge! Coordinator. Prepare educational materials for legislative requests and other reports for public distribution. Participate and attend all local, regional and national conferences and meetings related to cancer programs.
Prepare and arrange data tables and charts for inclusion in cancer epidemiological reports, grant applications, and manuals. Assist in analyzing and interpreting program data and assist in making projections.
Coordinate with program staff to identify, develop, and implement appropriate reports from the program database. Develop reports for contracted program providers. Run quarterly data entry reports. Run quarterly Minimum Data Elements (MDE) edits. Run and disseminate assessment incomplete reports to contracted program providers. Monitor core program performance indicators and report at quarterly staff meetings.
Develop standardized data entry instructions and train contractors and program staff on these protocols and processes. Provide technical oversight and check work quality to ensure complete and accurate data entry. Lead team to update data collection tools to ensure data collection and tracking tools are efficient and effective. Provide training on data collection tools. Implement and evaluate updated data collection tools.
Link breast and cervical cancer screening data with central cancer registries to validate, reconcile, and supplement data in both systems along with other relevant population-based information to aid in determining cancer patterns and trends.
Confer with computer operations, technical support, clinical staff users and vendor representatives concerning database requirements, system performance, and software maintenance. Install and modify software, conduct appropriate tests to insure compatibility of new or modified programs with operating system requirements. Develop and maintain procedures to protect security and confidentiality of data.
Education and Experience
Bachelor's Degree in Community Health, Public Health, Health Administration, Epidemiology, Public Administration, Health Science, Biology, Calculus and Behavioral Science, Health Information Technology or Health Information Management or equivalent and one year experience in electronic health records, data collection, data systems, data management.
Demonstrated experience managing complex state-level projects while adhering to project timelines, maintaining strong communication skills, and achieving designated metrics.
Valued Knowledge, skills and abilities
• Proficient in written and oral communication
• Knowledge of and experience in effective public speaking techniques and the ability to present complex information in an effective and concise manner.
• Demonstrated experience and knowledge in adhering to guidelines and database management.
• Demonstrated experience in forming effective relationships with internal and external partners.
• Demonstrated experience in data entry, data management and maintaining data quality.
• Knowledge of programmatic components of public health or social services program implementation.
• Demonstrated experience managing complex state-level projects.
• Ability to objectively analyze a situation and evaluate pros and cons of any course of action.
• Proficient in project management processes for managing complex projects and assuring timely delivery of quality products/deliverables.
• Demonstrated ability to work as part of a multifaceted team.
• Technical skills and proficiency in computer applications for data entry, data management, and research, proficient in Microsoft Office products (Word, Excel, PowerPoint, Publisher, Access); Skill in developing and delivering oral presentations.
• Ability to manage multiple projects and priorities with various deadlines and tasks.
• Ability to be organized, proactive, work independently and be a self-starter.
Preferred Qualifications:
Master's Degree in Public Health, Health Promotion, Epidemiology, Biostatistics, Public Administration, Business Administration, Health Information Technology, Health Information Management, or equivalent and/or demonstrated experience in data analysis or related areas.
Familiarity with MS Access and electronic healthcare systems also preferred.
Physical Demands and Work Environment
Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Applicants must be willing to perform all job-related travel associated with this position.

If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.


Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Conclusion Veteran's Preference Points Apply only for initial appointment in the Classified Service.

Closing Date/Time: 12/4/2020 11:59:00 PM

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