Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or .
HR Coordinator (Non OHSU Student Worker)
US-OR-Portland
Job ID: 2025-34533 Type: Regular Full-Time # of Openings: 1 Category: Human Resources Portland, OR (Marquam Hill)
Overview
Employee Support: Serve as the primary point of contact for general human resources questions, employee concerns that arise, providing high-level and sensitive support to managers, supervisors, employees and applicants on a variety of human resources matters. Respond to basic questions in HR ticketing system and associated group email boxes and acts when necessary. Direct employees to appropriate resources. Forward more complex requests to COEs for resolution; Assist employees and redirect calls as needed on the HR phone queue.
Program Processing: Process transactions related to assigned HR programs or audits. Examples include process education benefit programs, complete I-9 documents for new hires, assist callers with various HR questions, perform job and position maintenance in Oracle, update basic employee data in assigned systems. Warm hand off to COEs for complex issues related to policy creations or edits.
New Hire Paperwork Compliance: Tracks and follows up on new hire paperwork, including I-9s, federal and state compliance forms, COVID vaccine requirements and intellectual property information. Notifies impact employees and managers.
Administrative Duties: Scan hard-copy forms, file documents in online system as needed, pull employee files as requested, and provide coverage for the Central HR front desk.
Other Duties as Assigned: Projects will be assigned to HR Service Center Coordinators in specific areas to enhance their knowledge of HR programs. These may include developing a draft of an employee communication, conducting an audit of employee data, creating or optimizing a report for another Benefits team member, etc.
Responsibilities
High school diploma One year of general office or secretarial experience or equivalent combination of training and experience MS Office Suite skills, including intermediate Excel skills Customer service skills - sensitivity to employees with diverse needs and circumstances
Qualifications
Experience in an HR department 2 years of support or customer service work in an office setting Knowledge of Oracle Knowledge of OnBase Webpage maintenance
Equal employment opportunity, including veterans and individuals with disabilities.
