Student Worker

Oregon Health & Science University

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Student Worker

US-OR-Portland

Job ID: 2025-33315
Type: Regular Part-Time
# of Openings: 1
Category: Student
Portland, OR (Marquam Hill)

Overview

General Office Management
Schedules appointments for faculty and maintains Center's calendar.Coordinating meetings and special conferences including securing reservations, distributing agenda, taking meeting minutes, setting up WebEx, etc.Maintains files of correspondence, reports, instructions, guidelines, and similar materials on the X-drive, in the office and storage.Initiates, process phone calls, fax, and takes messages as requested.Receive, respond to, and distribute all incoming mail as appropriate.Order, refill and maintain inventory of supplies.Answer multi-line phone lines, monitor inboxes using exceptional communications skills. Communicates in a manner which conveys a level of calm, empathy, and professionalism.Provides cross coverage for programs when needed.
Program Administration
Assist in outreach and education efforts as needed across OHSU campus and rural communities.Prepares reports and presentations using multiple software (excel, PowerPoint, etc.)Support leadership in the recruitment and hiring process: assist with scheduling interviews and coordinating the hiring process.Event coordination: Prepare packets and materials for Center events, conferences and meetings including marketing material and surveys.
Responsibilities

Enrolled in or on vacation from or is otherwise registered in (check one)High School, ORUndergraduate Program (minimum 6 credit hours), ORGraduate Program (minimum 4.5 credit hours)Minimum of one (1) year of general office or secretarial experience.Experience providing high-level customer service in a high-demand environment.Proven attention to detail in data entry and processing.Strong computer skills including proficiency in Microsoft office products.Ability to learn and work with various digital platforms and tools.Ability to work with a wide range of health care professionals, individuals, families, and groups.Ability to maintain confidentiality.
Qualifications

Minimum of two (2) years of general office or secretarial experience.Experience providing high-level customer service in a high-demand environment.Proven attention to detail in data entry and processing.Proficiency in Active Campaign, Adobe Software products (Acrobat Professional, InDesign, Photoshop, Illustrator); Microsoft Visio, online media.Proficiency in using Excel or similar software to present data.
Equal employment opportunity, including veterans and individuals with disabilities.

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