Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or .
Administrative Coordinator
US-OR-Portland
Job ID: 2025-33901 Type: Regular Full-Time # of Openings: 1 Category: Administrative/Office Support Portland, OR (Waterfront)
Overview
This position provides complex administrative support to the Department of Regenerative and Reconstructive Sciences, including Oral & Maxillofacial Surgery, Pediatrics, and the GPR Program. These programs provide dental services in both the RLSB School of Dentistry and the Hospital Dental Services. This position requires decision making based on knowledge of the School of Dentistry policies and procedures.
The Administrative Coordinator in the Department of Regenerative and Reconstructive Sciences provides reliable administrative support to faculty and leaders within the Department. The incumbent in this position demonstrates advanced technical knowledge, data collection and analyses skills, and the ability to coordinate administrative work and activities to ensure a smooth flow of services and operations.
Duties include utilizing education and scheduling software, maintaining records, calendaring and tracking faculty work assignment schedules, supporting department recruitment, onboarding and orientation, compliance tracking, IT contact for department, making travel and lecturer arrangements, and expenditure tracking and reimbursements.
This position may be approved for a hybrid work location, requiring a minimum of three days per week onsite.
Responsibilities
Four years of general office or secretarial experience; ORAssociate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; ORBachelor's degree and two years of general office or secretarial experience; ORan equivalent combination of training and experienceStrong MS Office skills including Outlook, Word, Excel, and PowerPoint Ability to be proficient in Microsoft 365 applications including, Teams, OneDrive, and Sharepoint Ability to be proficient in all computer applications necessary for the position Excellent communication skills with demonstrable record of exemplary customer service experience Experience scheduling and coordinating meetings and events
Experience making travel arrangements and preparing expense reimbursements.
Demonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers
Demonstrated exemplary tact, discretion, confidentiality and diplomacy
Demonstrated ability to read, write and understand written and oral instructions in English
Qualifications
Advanced/graduate degree Proficiency in OHSU systems including QGenda, Oracle, Sharepoint, Webex, SmartSheets, Drupal, Sakai, Epic, 25Live, axiUm, and Kronos
Website editing experience
Experience onboarding and off-boarding employees
Equal employment opportunity, including veterans and individuals with disabilities.
